American Association for Adult and Continuing Education
10111 Martin Luther King, Jr. Hwy
Suite 200C
Bowie, MD 20720
301-459-6261
Fax: 301-459-6241
E-mail: office@aaace.org

Conference Updates

Welcome to the 2013 Conference

"Building Sustainable Futures Through Learning and Partnerships"

Presenter FAQs

The following guidelines are meant to help you with your preparations to present at the conference. Should you have additional questions after reading these guidelines, please contact Cle Anderson, Association Manager, at 301-459-6261 or aaace10@aol.com.

  1. I submitted a proposal. How do I know whether it was accepted and I will present?
  2. How do I find out when I am scheduled to present?
  3. As a presenter, do I need to register for the conference?
  4. When is the last possible date I can submit changes to my presentation information?
  5. Does AAACE allow virtual presentations?
  6. Does AAACE provide laptops for presenters to use?
  7. Does AAACE have a special room rate at the hotel for conference presenters and attendees?
  8. Will I receive feedback on my presentation?
  9. Who would I ask if I needed technical help during my presentation?
  10. May I bring handouts for my presentation?
  11. May I promote my session on Twitter?
  12. What should I do when I arrive for the conference?

  1. I submitted a proposal. How do I know whether it was accepted and I will present?
    Notification of acceptance decisions will be e-mailed by Tuesday, June 26, 2012. If you have not heard from the Proposal Review Committee about your submission by Thursday, June 28, 2012, please check your ProposalSpace account for a message or email the Proposal Committee at proposals@aaace.org. Presenters must confirm that they will present at the conference by Friday, July 13, 2012. All presenters and co-presenters must register for the conference by Tuesday, September 4, 2012 to be included in the program. Names of the primary presenter and any co-presenters will appear in the conference program if received by this date.
  2. How do I find out when I am scheduled to present?
    We will notify you when you are scheduled to present sometime after September 4, 2012 when we complete the schedule. The proposal submission form provides an opportunity for you to indicate what day you wish to present on and whether you would like your presentation to be in the morning or afternoon. We will try to choose one of your preferred days and times.
  3. As a presenter, do I need to register for the conference?
    Yes. All presenters are required to register in advance of the conference. Presenters must register and pay the registration fee no later than September 4, 2012 in order have their session included in the program book and avoid to avoid potential session cancelation and to benefit from early registration fees. Information can be found at http://www.aaace.org/2012-registration.

    Any presenter unable to register by September 4 should contact Cle Anderson, Association Manager, at 301-459-6261 or aaace10@aol.com with a description of the issue and the time frame you expect it to be resolved within.
  4. When is the last possible date I can submit changes to my presentation information?
    The final date presenters can submit edits to their abstracts or submit co-presenter information is Friday, September 21, 2012. Any changes submitted after that date may not be included in the program book and may or may not be updated on the website.

    Any changes to presenters, session descriptions, etc., must be submitted no later than Friday, September 21, 2012 to Cle Anderson, Association Manager, aaace10@aol.com.
  5. Does AAACE allow virtual presentations?
    AAACE’s policy on virtual presentations is that the lead presenter must register for and attend the conference on-site. A co-presenter may be brought in virtually. AAACE does not provide IT support or cover the cost of any additional technology required for virtual presenters.
  6. Does AAACE provide laptops for presenters to use?
     As you complete your proposal please indicate whether you require an LCD projector or access to the Internet. Each room includes laptop audio output capability, a podium and a screen. Computers are not provided. Each presenter must bring his/her own laptop. LCD projectors will be installed with a universal VGA cable to accommodate both PC and Macintosh systems. Make certain that your computer is properly configured and all the necessary plug-ins have been pre-loaded prior to your presentation.

    If you are using a non-PC device to present, be sure to bring the appropriate adapters. If you are presenting using an Apple Macintosh computer, PLEASE remember to bring your video adapter – specifically, the adapter that converts your computer’s video output to VGA. A VGA connector looks like the standard 15-pin monitor connector. In addition, because of the idiosyncrasies of Internet traffic, consider loading Web pages onto a flash drive rather than trying to call them up live.

    If you are unable to bring a computer for some reason, be prepared to bring your data on a thumb drive. Please contact Cle Anderson, Association Manager, at 301-459-6261 or aaace10@aol.com before the conference and we will try to arrange for someone to loan you a computer.
  7. Does AAACE have a special room rate at the hotel for conference presenters and attendees?
    Yes, AAACE has contracted for a special room rate at the Rio All-Suite Hotel & Casino, where the conference will be held. Attendees of the conference must book their hotel room through the conference website no later than Sunday, October 14, 2012 in order to receive the discount rate of $99 per night plus taxes and fees. The special room rate also applies three days before and after the conference. You can make your hotel reservations using the reservations link at http://www.aaace.org/2012-hotel-transportation.
  8. Will I receive feedback on my presentation?
    Yes. Each session, with the exception of the keynote and plenary sessions, will have feedback forms distributed to attendees in the session and a designated place in the session room to leave the forms. Please look for and obtain the feedback forms when your session ends. We will also have a separate conference evaluation process.
  9. Who would I ask if I needed technical help during my presentation?
    Sessions will have volunteer session hosts, who will report technical issues to the AV support person.
  10. May I bring handouts for my presentation?
    Due to the number of presentations, we are unable to make photocopies of any presentation materials, either onsite or prior to the conference. If you would like to provide handouts during your presentation, we recommend bringing at least 20-30 copies. If there are extra handouts, you may bring them to the Registration Desk and they will be displayed for others to pick-up.
  11. May I promote my session on Twitter?
    Yes! Lets work together to create some buzz about your participation in this conference! Please promote your own presentation as well as the conference in general to your colleagues and social networks.
  12. What should I do when I arrive for the conference?
    • Pick-up your name badge at the conference registration desk. Early registration is open at 10:00 a.m. Tuesday November 6, 2012. Normal registration begins at 12:00 pm.
    • Check the program book to verify your session time/room. Last minute changes are always possible.
 
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