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2018 Information for Presenters
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We appreciate your participation in this year's conference, "Adult education in an era of accelerated technological innovation."  We encourage you to share your presentation by uploading to the Conference App after your session concludes;  more information will be provided when the App launches in September. 

Internet Access:  WiFi will be available for attendees at the conference venue. However, AAACE encourages presenters to have an alternate plan for your presentation should there be access or connection issues.   All attendees and presenters will be on the same WiFi connection and there is a likelihood of slow service during peak times.



A poster depicts one element of a research study’s findings, or a project, program or theory. Effective posters draw viewers’ attention with color, graphics, and images, using just enough text to summarize the details. During the session, presenters have a one-breath statement to market their poster’s topic and importance to passers by, who hopefully will be interested enough to spend a few minutes reading the poster and discussing its contents.

Back by popular demand, the 2018 AAACE conference poster presentation will be featured during the Wednesday evening Wine & Cheese Reception (4:30 - 6:00 pm) providing the opportunity to interact with attendees and to provide a relaxed, socially-engaged atmosphere for presenters to:

  • Network one-on-one with all conference attendees
  • Share new approaches and/or best practices with colleagues
  • Discuss how “lessons learned” are being used to improve programs
  • Showcase programs or projects to current and potential funders
  • Disseminate information about their research, program, or project to a broader audience
  • Enjoy some snacks while interacting with their audience

The top poster in each of the following three categories will be recognized at the awards luncheon on Thursday, October 4, (a) Highly Relevant, Novel, or Insightful Topic, (b) Standout Conceptual or Methodological Framework, and (c) Significant Findings or Lessons Learned.

Elements of an effective poster

Posters should focus on and highlight one element of a program, project, or study, rather than trying to depict every component of it. For example, if a program, project, or study has five components, select one of those components and prepare a poster about it. Ask yourself what would be most interesting to those viewing the posters, including peers and funders. Imagine you are giving a two-to-three minute report to a peer. What would you say? What would you like to see others present if you were attending the poster session?

Information presented on a poster should not overwhelm the viewer. Ideally, viewers should be able to read all the text on a poster in less than five minutes. Select graphics carefully, choosing information that conveys the most important message from the poster. Graphics and titles should be clear and large enough to read easily from at a distance of at least five feet. Include the following elements, in a logical arrangement, on the poster board:

Elements to be included:

  • Purpose of the poster (can also be clearly stated in the title)
  • Clear title, authors/presenters, and funding source (if any)
  • Introduction: The context or background in three to five sentences (can be a graphic or photograph)
  • Conceptual or theoretical framework
  • Methodology
  • Findings or lessons learned
  • Conclusions
  • Implications for future action (where this could lead)
  • Citations and references, formatted in APA 6th edition style
  • At least one graphic (can be a photograph) illustrating the program/project/study’s progress and who is involved. Several graphics are recommended.

Make sure your most important points are clear

in your mind so they will be clear on your poster.

Be prepared to concisely articulate your program, project, or study in about 2-3 minutes to the attendees.

Specifics about preparing and displaying your poster:

  • You may use one large poster, several small posters, or carefully-arranged individual sheets of paper.
  • PowerPoint templates are helpful. Search the Internet for “academic poster templates” for some ideas.
  • Local or online print shops and some universities can provide professional printing services if desired.
  • Large portable bulletin boards (partitions) positioned in the exhibit areas will be available beginning Wednesday, October 2 (first come, first served).
  • Poster materials should cover most of one side of a poster partition. Each side is 4 feet by 8 feet.
  • Attach your poster materials to one entire side of any vacant poster partition with the provided push pins or staplers.  Expect another presenter to use the other entire side of your partition.  
  • Reviewers will vote for presenters with an assigned two-digit number.  At the conference, presenters will be provided with transparent tape (removes easily and leaves no residue) to attach their number card to the aisle side of the partition frame.
  • Posters should be removed at the conclusion of the poster session.


  Remember to make your poster visually pleasing!  



Pecha Kucha is a presentation style where 20 slides are shown for 20 seconds each for a total of a 6 minute 40 second presentation. If this is your first Pecha Kucha, some suggestions for organizing a Pecha Kucha are below. If you are experienced with Pecha Kucha, please be sure to follow steps 4 & 5 below.

Presentation Details:

1. Start with an outline for your presentation of the content you wish to cover.

a. It is recommended to create a note card for yourself for talking points for each slide.

2. Use PowerPoint for your platform for your presentation for consistency of conference presentations.

3. Use pictures or graphics as a focus for each of your slides. Text should be used very sparingly if used at all in a successful Pecha Kucha presentation.

4. Be sure to have your 20 slides set so they will advance automatically every 20 seconds.  Directions:

  • Open the presentation file you wish to automate, then select “Home
  • Select anywhere in the left “Slides” pane.
  • Select the individual slide you would like to advance automatically. If you want to advance all the slides for the same amount of time, select one slide in the left pane, then press “Ctrl” + “A” to highlight all slides.
  • Select the “Transitions” tab.
  • In the “Advance Slide” area, check the “After” check box, then set the amount of time (20 seconds at most) that should elapse before PowerPoint advances to the next slide.

5. Email your completed and final Pecha Kucha presentation to by Wednesday, September 26th.  AAACE will upload all presentations on an AAACE-supplied laptop.  A session moderator will be present to keep track of time and to facilitate a concluding  Q & A session.


Concurrent Sessions and Shared Concurrent Sessions  are sessions that present research, theory, concepts, and practices. Concurrent sessions are 45 minutes long and consist of either one presentation for the full 45 minutes, or in shared sessions, two presentations of related topics when possible. 

LCD Projectors, Screens, and HDMI / VGA Cables will be provided.

As a presenter, you will be responsible for providing a laptop as well as the necessary dongle (Apple laptops) / Adapters to connect your laptop to the LCD projector.


Concurrent and Shared Concurrent sessions will be held in the following locations (capacity noted):

Tides 1, 2 = 45

Atlantic 1, 2, 3, 6, 7, 8 = 65

Atlanic 4, 5 = 200


Roundtable Discussions provide an opportunity to discuss research in progress, research issues, programs, theory in practice, or other relevant topics with a small group in an informal setting around a table or in circle of chairs. There will be several roundtable sessions scheduled in the room at the same time. These sessions are 45 minutes in length. 

All roundtable sessions will occur in Oleander A Ballroom.

No audio visual equipment will be provided for Roundtable Presentations.

Please click here for AAACE's Statement on Copyright