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2019 Information for Presenters
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We appreciate your participation in this year's conference,"Adult Education for Human Rights, Economic Empowerment, and Environmental Sustainability.”  We encourage you to share your presentation by uploading to the Conference App after your session concludes;  more information will be provided when the Conference App launches in September. 

Internet Access:  WiFi will be available for attendees at the conference venue. However, AAACE encourages presenters to have an alternate plan for your presentation should there be access or connection issues.   All attendees and presenters will be on the same WiFi connection and there is a likelihood of slow service during peak times.

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Concurrent Sessions are sessions that present research, theory, concepts, and practices. Concurrent sessions are 45 minutes long and consist of one presentation for the full 45-minute time slot.

LCD Projectors, Screens, and HDMI / VGA Cables will be provided.

As a presenter, you will be responsible for providing a laptop as well as the necessary dongle (Apple laptops) / Adapters to connect your laptop to the LCD projector.



Shared Concurrent Sessions are sessions that present research, theory, concepts, and practices. Presenters in shared concurrent sessions will have a maximum of 20 minutes to present and take questions along with another presenter who will share a 45-minute time slot. All presenters for each of the two presentations should be present at the beginning of the shared 45-minute slot;  at the 20 minute mark, the second presentation will begin promptly.  Two presentations of related topics will be scheduled when possible.


LCD Projectors, Screens, and HDMI / VGA Cables will be provided.

As a presenter, you will be responsible for providing a laptop as well as the necessary dongle (Apple laptops) / Adapters to connect your laptop to the LCD projector.


Roundtable Discussions provide an opportunity to discuss research in progress, research issues, programs, theory in practice, or other relevant topics with a small group in an informal setting around a table or in circle of chairs. There will be several roundtable sessions scheduled in the room at the same time. These sessions are 45 minutes in length. 

No audio visual equipment will be provided for Roundtable Presentations


A poster depicts one element of a research study’s findings, or a project, program or theory. Effective posters draw viewers’ attention with color, graphics, and images, using just enough text to summarize the details. During the session, presenters have a one-breath statement to market their poster’s topic and importance to passers by, who hopefully will be interested enough to spend a few minutes reading the poster and discussing its contents.

The 2019 AAACE conference poster presentation will be featured during the Wednesday evening Wine & Cheese Reception (5:00 - 6:30 pm) providing the opportunity to interact with attendees and to provide a relaxed, socially-engaged atmosphere for presenters to:

  • Network one-on-one with all conference attendees
  • Share new approaches and/or best practices with colleagues
  • Discuss how “lessons learned” are being used to improve programs
  • Showcase programs or projects to current and potential funders
  • Disseminate information about their research, program, or project to a broader audience
  • Enjoy some snacks while interacting with their audience

The top poster in each of the following three categories will be recognized at the awards luncheon on Thursday, October 10, (a) Highly Relevant, Novel, or Insightful Topic, (b) Standout Conceptual or Methodological Framework, and (c) Significant Findings or Lessons Learned.

Elements of an effective poster

Posters should focus on and highlight one element of a program, project, or study, rather than trying to depict every component of it. For example, if a program, project, or study has five components, select one of those components and prepare a poster about it. Ask yourself what would be most interesting to those viewing the posters, including peers and funders. Imagine you are giving a two-to-three minute report to a peer. What would you say? What would you like to see others present if you were attending the poster session?

Information presented on a poster should not overwhelm the viewer. Ideally, viewers should be able to read all the text on a poster in less than five minutes. Select graphics carefully, choosing information that conveys the most important message from the poster. Graphics and titles should be clear and large enough to read easily from at a distance of at least five feet. Include the following elements, in a logical arrangement, on the poster board:

Elements to be included:

  • Purpose of the poster (can also be clearly stated in the title)
  • Clear title, authors/presenters, and funding source (if any)
  • Introduction: The context or background in three to five sentences (can be a graphic or photograph)
  • Conceptual or theoretical framework
  • Methodology
  • Findings or lessons learned
  • Conclusions
  • Implications for future action (where this could lead)
  • Citations and references, formatted in APA 6th edition style
  • At least one graphic (can be a photograph) illustrating the program/project/study’s progress and who is involved. Several graphics are recommended.

Make sure your most important points are clear

in your mind so they will be clear on your poster.

Be prepared to concisely articulate your program, project, or study in about 2-3 minutes to the attendees.

Specifics about preparing and displaying your poster:

  • You may use one large poster, several small posters, or carefully-arranged individual sheets of paper.
  • PowerPoint templates are helpful. Search the Internet for “academic poster templates” for some ideas.
  • Local or online print shops and some universities can provide professional printing services if desired.
  • Poster materials should cover most of one side of a poster partition. Each side is 4 feet by 8 feet.
  • Attach your poster materials to one entire side of any vacant poster partition with the provided push pins or staplers.  Expect another presenter to use the other entire side of your partition.  
  • Reviewers will vote for presenters with an assigned two-digit number.  At the conference, presenters will be provided with transparent tape (removes easily and leaves no residue) to attach their number card to the aisle side of the partition frame.
  • Posters should be removed at the conclusion of the poster session.


  Remember to make your poster visually pleasing!  



Fast Formats are sessions that provide a concise and fast-paced presentation no more than 7 minutes in length. The presentation slides must be timed to fit within the 7-minute time frame as well as submitted prior to the conference. 4 – 6 presenters will share a 45-minute time slot. Presenters can address all issues related to adult and continuing education in an informal and stimulating environment. Images are encouraged within the presentation.

Please submit your Fast Format presentation by Wednesday, September 25th.  AAACE will upload all presentations on an AAACE-supplied laptop.  A session moderator will be present to keep track of time and to facilitate a concluding  Q & A session. 

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